Manage your club all in one place

Use Clubmate to centralise your club management, giving key volunteers access to the information they need, when they need it.

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LET YOUR MEMBERS DO THE WORK

Membership Secretary

The days of deciphering members’ handwriting and following up with unsigned cheques are over. Reclaim your spare time and start empowering members to do the work for you. 

Clubmate allows your members to join, renew and update their details online 24/7 with no manual intervention. To save you time, we’ve made it easy to track who’s joined and who’s paid at the click of a button. You can also record cash and cheque payments for those members who prefer more traditional methods of paying and manage everything from one secure place.

Keeping your members updated has never been easier. Use Clubmate to send membership communications via email, text and push notifications – including personalised reminders to lapsed members, emails encouraging prospective members to join and inviting waiting list attendees to buy a membership.  

Sending out proof of membership in the post? We can help with that too.

  • Centralise all of your member data in one place
  • Stay open 24/7 and empower members to do your work for you
  • Offer online payments by debit card, credit card and direct debit.
  • Send group communications to prospective, active or lapsed members
  • Manage both online and paper-based memberships from one dashboard
  • Outsource fulfilment of ID card, handbooks, proof of membership delivery
  • Save time on admin so you can spend more time fishing
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MAKE IT EASIER TO GET PAID

Treasurer

Clubmate provides a simple way for members to pay membership fees, purchase tickets, book matches and make donations securely online from any device at any time. 

Online payments are automatically reconciled against each member record in your database, removing any chance of missed or duplicate payments. You’ll also have access to a full audit trail that allows you to identify who’s paid and who hasn’t – meaning no more rifling through paperwork or scrolling through spreadsheets.

Even members who prefer paying by cash or cheque can be easily recorded into the system too – the more options you offer, the faster you’ll be paid.

When it comes to monthly committee meetings, AGMs and auditing, you’ll have instant access to reports on membership sales, payments, bookings and more at the click of a button (and you can print them off too!). 

  • Accept online payments by debit card, credit card and direct debit.
  • Real-time financial reporting highlights who’s paid, how they’ve paid plus who hasn’t.
  • Take online payments for memberships, day/guest tickets, bookings, donations and more.
  • Record all offline payments including cash, cheque and bank transfer.
  • Spend less time chasing payments and more time fishing.
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KEEP IN TOUCH, EFFORTLESSLY

Secretary

Hours of sorting through paperwork and answering countless messages were never part of the plan when you joined the club’s committee. 

Simplify the administration process for everyone involved, including members, staff and volunteers. Reducing the burden of admin and removing the barriers to buying a membership means that your club can focus on getting more people fishing, more often.

An engaged membership base is a loyal membership base, which is why Clubmate gives you instant access to all of your members in one place, allowing you to stay in touch with them in just a few clicks. Send and receive messages via email, text and push notifications to help keep everyone at your club informed of all the latest news, while eliminating unnecessary postage costs.

  • Provide regular club updates to members with group emails, text and push notifications 
  • Maintain club governance and ensure all members are aware of and agree to club rules and policies 
  • Switch to electronic newsletters – save club funds and save trees!
  • Keep all of your club’s sensitive member data secure, in one place and accessible from anywhere.

Don't just take our word for it

 

“Increased membership sales has allowed us to reinvest in feeding programs, buying stock fish and develop our existing lakes. We’ve made things much easier for our bailiffs, who can do their job more easily now. And we can keep in touch without members more reliably. Clubmate was a perfect slot in for Caerphilly & District Angling Association.”

Tony Morris, Chairman at Caerphilly & District Angling Association

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VERIFY ANGLERS ON THE BANK

Bailiff

Keeping members and club waters safe from harm is vital for any successful fishing club, which means regularly patrolling your waters and checking in with anglers. 

But how can you tell if an angler is authorised to fish? By checking a membership card? Asking for their handbook? What if they’ve forgotten to bring them – or worse – lost them?

Eliminate doubt by using the Clubmate Bailiff app to verify whether an angler is authorised to fish directly from the bankside. Check their details, payment status and even their profile photo – no more insecure printed lists, no more checking in with other committee members and no more giving the benefit of the doubt.

And if they haven’t paid? Collect membership & ticket fees by debit or credit card securely on the bank.

  • Monitor who is authorised to fish via your smartphone 
  • Add disciplinary notes against members records
  • View upcoming bookings & be prepared for attendees 
  • Accept payments bankside by debit or credit card
  • Identify members via their profile photo
  • Look up car registrations on the spot
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GUARANTEE LONG TERM SUCCESS

Chairman

As club Chairman, it falls on your shoulders to make sure your fishing club runs smoothly and will be around for anglers to enjoy for many years to come. Succession planning is everything, but that can be difficult when you’re relying on one or two key volunteers to do all the work. What if they’re no longer around? Who would step up?

With Clubmate you can introduce a centralised system that helps bring all of your clubs’ admin processes into one place. Your current volunteers can share their workload more easily and future volunteers can seamlessly take on the work as needed.

Use Clubmate’s Reports dashboard to gain full visibility of everything going on at your club in real-time. Detailed reporting on membership sales figures, bookings and more allow you to make faster informed decisions on how to grow your club and best serve your members.

Clubmate offers an end-to-end solution that allows you to future-proof your club and remove dependence on individuals. Boost productivity by offering your volunteers an online management solution that they can access from anywhere with an internet connection.

Generate more income by attracting new members and retain them for longer by providing them with a seamless member experience that caters to everyone – whether they prefer to pay online or using the traditional method of cash and cheques.

Explore other avenues to generate additional income such as selling branded club merchandise and converting day ticket holders into full membership holders. Increased revenue means increased opportunity to grow your club, by investing in stocking programmes or acquiring new waters.

  • Generate new & additional income into the club 
  • Enhance the image of the club & reach further into your community
  • Attract new members and retain existing ones for longer 
  • Secure the long term future of your club
  • Help get more people fishing, more often (including fellow volunteers!)
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TRACK ATTENDANCE IN ADVANCE

Match Secretary

Getting anglers to attend matches doesn’t need to be complicated. Clubmate allows you to notify your members of upcoming matches via email, text and push notifications, ensuring they never miss a match again. Anglers can then confirm their attendance in advance – online or offline. Use Clubmate to manage confirmed attendees and continue to keep them up to date with match details.

You’ll then be able to accept payment for match fees by credit or debit card, before or after the match. You can even allow variable fees based on membership status to maximise revenue from hosting matches at your waters.

  • Allow match anglers to confirm their attendance in advance – online or offline
  • Accept payment for match fees by credit or debit card before or after the match
  • Offer club members only matches and open matches
  • Allow variable fees based on membership status
  • Send individual or group communications to match participants only 

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